An experienced virtual conference planner helps take the guesswork out of planning an event by offering a range of services designed to ensure flawless execution. Businesses and organizations with employees and offices around the country and around the world typically prefer virtual events — for numerous reasons.
The Appeal of Virtual Events
Virtual events are a great option when trying to attract hundreds of people, from a wide geographic region, who otherwise would not be able to attend in person. When supplemented with 3D applications, virtual events allow participants to interact with one another using voice and movements.
Modern businesses are striving to create personalized experiences that bring together individuals from various departments, levels, and professional backgrounds. Virtual conferences often feature immersive spaces and interactive chats, allowing attendees to have real-time conversations with one another.
Another benefit of virtual conferences, as opposed to live conferences, is the eliminated cost and burden of travel on attendees, enabling companies to grow their audience beyond their home city or region.
When Virtual is the Way to Go
Create a Project Timeline for the Virtual Conference Event
The next step in planning a virtual conference is to create a checklist. A few to-do items on the checklist may include:
Choose Your Speakers Wisely
Every event organizer wants attendees to leave the virtual conference feeling inspired, enlightened, and connected. When considering potential speakers, asking the following questions could help identify the right people.
Create a Clear Agenda
Deciding on which platform to use is an important part of virtual event planning for doctors. When researching various platforms, ask the following questions:
It’s important to decide whether the virtual event should be live or pre-recorded, as this will have an impact on which platform will work best. Pre-recorded events offer greater convenience and reduce the risk of technical issues — a practical option worth considering.
Create a Clear Agenda
Similar to an in-person event, virtual events should have a clear agenda that will help hosts identify potential gaps and anticipate any shortcomings on the day of the event.
Find the Right Virtual Event Tech
The success of a virtual conference is closely tied to the virtual platform and hardware used to transmit the event. Coast to Coast Conferences & Events has analyzed over 120 event platforms and can provide informed recommendations according to the event’s unique needs.
Ready to speak with a virtual conference planner? Contact our team today to schedule a FREE 20-minute consultation!