STRATEGIC EVENT PLANNERS FOR EXTRAORDINARY EVENTS
2,500 Events Produced | 75% Client Retention Rate | 15%-40% Event Costs Saved
STRATEGIC EVENT PLANNERS FOR EXTRAORDINARY EVENTS
2,500 Events Produced | 75% Client Retention Rate | 15%-40% Event Costs Saved
How we cut 15% - 40% of your event costs.
We’re not cutting corners. We just know where the money actually goes.
We’ve negotiated hundreds of these contracts. You negotiate one or two a year. We know which hotel clauses are standard, which are padding, and which ones cost you money in year three.
We know what things should cost. Everyone assumes in-house audio-visual is the expensive option, but add patch fees, labor rules, and outside-vendor surcharges, and often it isn’t. Same with catering: service charges, taxes, and how your minimum is calculated move the number more than the price per plate does.
We buy across a portfolio. You’re a first-time customer once a year. After 32 years and 2,500+ events, we’re repeat business across dozens of clients… and venues and vendors quote us accordingly.
Most clients see 15–40% in savings and get back about a quarter of the time they were spending on the event.
EVENT PLANNERS IN LOS ANGELES
Your Strategic Event Partner for Every Occasion.
Goal-Driven Planning
Yes, it’s so frustrating when events move forward without clear goals or confident direction. We help you identify your measurable event goals and align these with your event strategy, timelines and supporting decisions.
Operational Excellence
Logistics, vendors, and onsite details quickly overwhelm small (or overworked) internal teams. We bring a proven planning system and extensive vendor and venue connections to take these pressures off your plate.
Creative solutions
Live events are stressful. Last minute vendor changes, unpredictable weather and a million other little things can disrupt an otherwise perfect plan. We solve these almost daily; ready (and likely practiced) for anything that comes our way.
data-informed results
Have you ever looked at the metrics from past events? How do you know if it was actually successful? We do. After your event, our team collects detailed metrics and in-depth analysis (what’s working and what’s not) to drive your event growth next year.
Whether you manage one event a year or a full portfolio, we integrate as an extension of your team.
Event Planners in Los Angeles | Managing Events From Coast to Coast
We adapt to meet your event needs, whether it's just venue sourcing or full production and planning.
Our team regularly manages every phase of the event lifecycle, including:
Planning & Strategy
Venue sourcing and contract negotiations, budgeting and financial management, timelines, risk planning, and stakeholder coordination.
Logistics & Operations
Venue and vendor management, registration and housing logistics, food and beverage planning, staffing and volunteer coordination, onsite operations, and day-to-day execution.
Experience & Brand Execution
Event branding, signage and décor, attendee experience mapping, sponsor and exhibitor management, speaker management, programming support, audio visual coordination, and stage production.
Marketing & Engagement
Event marketing strategy, email and social campaigns, messaging development, registration growth support, mobile apps, and attendee communications.
Specialty & High-Touch Services
VIP and press logistics, receptions and social events, tournaments, entertainment, swag programs, and complex multi-location or multi-day programs.
Post-Event & Reporting
Post-event debriefs, reporting, insights, financial reconciliation, and recommendations that inform future events.
Explore our full-service event management catalog.
Our Clients Speak for Us
There’s a reason 75% of our clients return… year after year.
Please know this: WIFLE could not have done this without CTC Conferences! You are the absolute best conference planners and miracle workers that we have ever had the pleasure of working with! Catrina and I value your patience, extreme attention to detail, innovation, creativity, compassion, and your love of execution. You cultivated our vision and presented it in the most professional and befitting manner possible! What more can I say?
I’ve worked with Michelle Manire and Coast to Coast Conferences & Events for six years now. She joined an event of ours in 2018 to assist our new meeting planner. Since then, CTC has become a valued member of our meetings team. Their attention to detail and dedication to their clients is unmatched in this industry. Very grateful for the wonderful partnership we continue to have. Highly recommend working with the CTC team.