For events that take place in hotel facilities, we handle the entire process from venue sourcing, onsite inspections, and planning and execution, to contract negotiations.

We have a proven track record of saving you 15 – 40% on event costs, in addition to reducing your financial liability by 35%.

Here are just a few of the solutions we provide:

  • Site selection and contract negotiations
  • Streamlined process using state-of-the-art technology
  • Room Block & Master List Management
  • In-house call center & Customer Care Ambassadors
  • Contract management
  • Room audits & post-event reports

More About Hotel Sourcing

Using our national partnerships and industry leading sourcing software, we will streamline the search for a venue for your next event and make sure that we find the perfect fit. We offer a cost-savings analysis and provide detailed proposal analyses that compare apples to apples and ensure that the venue selected for your event will provide the greatest value.

Drawing from decades of experience working with hotels and venues, we use our negotiating prowess to add even more value before signing on the dotted line, by arranging for high value concessions, discounts, and rebates.


Negotiating with hotels is all about synchronized value – finding a balance between what they have (guest rooms, meeting space, food/beverages, concessions, and discounts), and what you have that they want (your business).

Why Choose Coast to Coast Conferences & Events

It’s really easy to get lost in the financial weeds when planning an event, and sometimes hidden fees and charges can snowball out of control. We can provide experts tips, tricks, and tools to help you save money.

After the event, we’ll send you a post-event playbook that will include comprehensive data metrics illustrating the success of your event from attendee engagement, leads, surveys, and polls.

If you’re ready to start planning your next event, give us a call to learn more about the best hotel solutions for businesses.

Question? Email us!
Our Location
One World Trade Center, Suite 800 Long Beach, CA 90831
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Coast to Coast Conferences & Events (CTC) offers in-person/hybrid/virtual event planning services for United States businesses operating in a wide range of industries. Our event planning services combine strategy, creativity, and expertise to exceed your expectations at every step.

Google Rating
Based on 17 reviews

561920 – Event and meeting planning services & Convention or trade show event planners
561510 – Travel Management Services
561599 – All Other Travel
Arrangement and Reservation Services

SICS Codes
711320 – Promoters of Performing Arts, Sports, and Similar Events without Facilities
721199 – Other Traveler Accommodation

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