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Whether you choose to hold your event close to home or at a destination across the country, you need a Local Resource Partner experienced in location scouting, contracting, and coordination of all of the logistical aspects of your event. When done right, local and destination events can leave a lasting impression on guests.

Our experienced event planners will handle each and every detail with skill and expertise, leaving no stone unturned and creating a unique event that will distinguish you and your brand from the rest.

Here are just a few of the services we provide:

  • Venue Sourcing: Finding the right venue for your event involves location scouting, evaluating your needs against what each venue option provides, and working out all related contracts.
  • City Liaison for Permitting: Depending on the location of your event, you may be required to work with city boards or other regulating bodies (and sometimes in areas that are unfamiliar to you). We become the point person between your event and the necessary permits, so that you never have to worry about the status of your permit.
  • Conceptual Theme & Decor: CTC helps you to plan the theme of your event and then executes all of the finer details so that your theme is represented in all areas, big and small. We design stages and event spaces that highlight your brand and sponsors. We will ask questions about your brand and event goals to get a better understanding of your design aesthetic, show you examples of stage designs, and get your input on current trends and a range of design options. We’ll send you 3D renderings or videos that show you the space from every angle with various stage design options.
  • Catering: Many events require a catering component, and our certified specialists work to make sure that catering contracts are in place.
  • Entertainment: If you choose to have blocks of entertainment during your event or conference, we can help you to select professionals who will deliver a memorable and appropriate experience for your attendees. We work directly with the entertainment professionals and their team.
  • Tours, Activities, & Team Building: Many of our clients who plan destination events find that providing blocks of time for tours, activities, and team building exercises are a valuable incentive for attendees. The logistics of planning these activities for larger groups can be complex, but our team gets everything sorted for you in advance.

More About Hotel Sourcing

Our national partnerships and industry leading sourcing software enable us to streamline the search for a venue for your next event and make sure you are completely satisfied. We provide detailed proposal analyses comparing apples to apples to ensure the venue selected for your event will provide the greatest value.

Drawing from decades of experience working with hotels and venues across the country, we use our negotiating prowess to add even more value before signing on the dotted line, by arranging for high value concessions, discounts, and rebates.

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Negotiating with hotels is all about synchronized value – finding a balance between satisfying your need for a venue and the hotel’s need for guests and revenue. CTC will help brands secure a great deal by identifying nearby hotels and reviewing the estimated total spend for:

  • Guest rooms
  • Food and beverage
  • Meeting rooms
  • Parking
  • Transportation costs
  • On-site bars and restaurants
  • Local attractions

CTC will then negotiate on your behalf with venues, virtual event platforms, vendors, and sponsors to secure a mutually-beneficial deal that will help you and your attendees save money.

Hotel Reservation Management

We manage the hotel room block until the day after the cut-off date. We provide you a password so you can see which attendees have booked their room and how many rooms have been booked in real time. We will also provide a concierge support line to assist attendees with booking their reservations and answer basic conference questions. This saves you and your team time, allowing you to focus on more important things.

What to Expect

As experienced event planners, we know that the devil is in the details. We also know that what every organization ultimately wants is for their audience and attendees to walk away with inspiration, smart skills, and tools, and to feel empowered to apply their newly acquired training in the real world.

If you’re ready to plan your next destination event, give us a call to learn more about our comprehensive event and destination services.

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    (562) 269-4788
    michelle@ctcconferences.com
    Our Location
    One World Trade Center, Suite 800 Long Beach, CA 90831

    Coast to Coast Conferences & Events (CTC) offers in-person/hybrid/virtual event planning services for United States businesses operating in a wide range of industries. Our event planning services combine strategy, creativity, and expertise to exceed your expectations at every step.

    Google Rating
    5.0
    Based on 13 reviews

    NAICS Codes
    561920 – Event and meeting planning services & Convention or trade show event planners
    561510 – Travel Management Services
    561599 – All Other Travel
    Arrangement and Reservation Services

    SICS Codes
    711320 – Promoters of Performing Arts, Sports, and Similar Events without Facilities
    721199 – Other Traveler Accommodation

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