Coast to Coast Conferences & Events offers event consulting for businesses and organizations who need the expertise of professional event planners. We offer event consulting services across the following areas:
TECHNOLOGY SOURCING: CTC will help event organizers choose the right platform for their event, whether that is Zoom, Webex, Google Meet, Accelevents, Intrado, Pathables, or Hopin. CTC will guide hosts through the process of selecting the right one for their event, and then build and manage the event through the platform. CTC has pre-vetted event live streaming services, virtual event platforms, and third party tools to help clients take the guesswork out of planning live events.
EVENT APP: Event apps have replaced printed programs, giving event organizers the option to add and/or change event details at any time with no deadlines to adhere to. Apps typically include all event information, such as session descriptions, speaker information, event agendas, exhibit maps, and more! We can also help event organizers use apps as a revenue stream for sponsorship opportunities and to engage attendees through social media and gamification.
EVENT PROGRAMMING: A virtual event’s programming schedule plays a critical role in meeting engagement goals. CTC will set up the event platform, event web page, event hub, main stage area, and a lounge area; organize images and videos, gamification options, and music options; develop sponsorship and exhibitor packages; and facilitate breakout sessions, workshop sessions, and networking sessions.
SPEAKER MANAGEMENT: CTC provides a range of virtual speaker services to ensure each presenter is prepared and comfortable. We will offer tips and suggestions to help arm speakers and moderators with best practices, guidelines for engaging attendees, and speaker training and prep. CTC will also take care of tech checks, pre-recordings and rehearsals, and moderator and emcee guidelines.
ATTENDEE ENGAGEMENT: As experienced event planners, we know that the devil is in the details. We also know that every organization ultimately wants their audience and attendees to walk away with the inspiration, smart skills, and tools they need to apply their newly acquired skills or knowledge in the real world.
EVENT GUIDELINES: Have all the manpower that you need to plan your next event, but think you might be leaving some money on the table? We can share detailed checklists and guidelines using information we have curated over the last 25 years to negotiate with venues and vendors, and to manage your event planning timeline to optimize the bottom line for your program.
CONTRACT CONSULTING: Hotel and venue contracts are designed to protect the venue, not the buyer, and you would have to be a lawyer to fully understand all of the verbiage that goes into every clause. With decades of experience working with hotel contracts, we can guide you through the fine print before you sign, and make recommendations to help bring the balance back into your favor.
Why Choose CTC
When putting together an event, hidden fees and charges can quickly snowball into a large unplanned expense. We can provide insider tips and tools to save on your bottom line. You will know your event is a success when you review our post-event playbook. We provide comprehensive data metrics illustrating the success of your event, from attendee engagement and leads, to surveys and polls.
Ready to plan your next event? Contact our team today to get a FREE 20-minute consultation!