Twelve days, three months to plan it, and 11% under budget.
The Longines Masters is an international show-jumping competition staged in Hong Kong, Paris and Los Angeles. For the Long Beach edition, CTC had three months to plan twelve days of competition, receptions, an expo floor and a working horse village, and finished 11% under budget with crew overtime down.
Longines MastersSports & RecreationEquestrian competition12 daysLong Beach, CA
11%
Under the overall event budget
3
Months from kickoff to opening day
400
Horses stabled in an onsite horse village
01 – The brief
Twelve days of competition, three months to build it.
The Long Beach edition was a twelve-day event with VIP guests, press, exhibit booths, receptions and a horse village for 400 horses. The planning team needed expert event management, and the calendar left three months. The challenges going in:
- A lead time of just three months
- Water and waste management for hundreds of horses, to city regulations
- Sourcing innovative equipment such as linear LED walls
- Keeping a large, multi-day budget under control
02 – What we did
Get every decision-maker in one room, then move fast.
With three months, the sequence of decisions mattered more than any single decision.
Set the timeline on day one. CTC assembled every key decision-maker to establish the event timeline and make the critical calls early, so that nothing waited on a meeting.
Solve the horse village first. Waste management for 400 horses had to meet city regulations. Equipment was creatively sourced, including advanced water techniques from SpaceX, to minimise waste.
Manage the money through the schedule. Financial management, vendor contracts and crew scheduling were run together, which is how the event came in under budget with crew overtime reduced.
03 – The results
Under budget, on time, and praised by the stakeholders.
The Longines Masters achieved its logistical goals and significant financial savings.
- 11% under the overall budget, with crew overtime reduced
- Twelve days delivered onsite, including a luxury expo floor and receptions
- A horse village for 400 horses, run to city regulations
- Volunteers coordinated, across the full twelve days
- High praise from stakeholders, and a template for future editions
04 – Services
What CTC delivered.
- Onsite Management
- Volunteer Management
- VIP Support
- Financial Management
- Sponsorship Coordination
- Housing & Room Blocks
- Registration
- Vendor Management
- Venue Management
- Food & Beverage
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06 – Start here
Tell us the date and the budget.
We will tell you what is possible.
The Longines Masters started with one conversation about a twelve-day event and a three-month calendar.