An empty venue, turned into Fire & Ice, on budget.
For the closing party of the PRSM National Conference, CTC used its Long Beach knowledge to build a Fire and Ice celebration from a blank room: Cirque acts, fire dancers, living statues, ice bars and a headline performance by Vanilla Ice, delivered inside the budget.
PRSM National ConferenceAssociations & NonprofitsGala & celebrationLong Beach, CA
0%
Over budget
5
Entertainment formats, from Cirque to the headline act
1
Night, built from an empty room
01 – The brief
Make the last night the one they remember.
The goal was a visually stunning, high-energy closing event that would leave a lasting impression on the conference’s delegates. CTC was tasked with turning an empty venue into a fully immersive experience by:
- Bringing the Fire and Ice theme to life with decor, staging and lighting
- Coordinating standout entertainment: Cirque performers, fire dancers, living statues, ice bars and a headline performer
- Planning logistics so that a high-energy evening ran without a visible seam
- Delivering an extravagant event inside a fixed budget
02 – What we did
Local vendors, one theme, and a budget held to the line.
A blank venue is expensive to fill. The work was in choosing what would carry the theme and negotiating everything else.
Design the room around two temperatures. Ice bars and cool lighting on one side, fire-inspired lighting and performers on the other, with staging that moved guests between them.
Book entertainment that does the decorating. Cirque acts, fire dancers and living statues filled the space with movement, so the decor budget could go where it showed.
Use Long Beach relationships. Venue, vendors, audio visual and food and beverage were sourced locally, which is how the evening stayed inside the budget.
03 – The results
A highlight of the conference, delivered on budget.
The closing party did what a closing party is for.
- Delivered inside the budget, with no overspend
- An empty venue transformed, with themed decor, staging, ice bars and fire-inspired lighting
- Cirque acts, fire dancers, living statues, and a headline performance by Vanilla Ice
- Rave reviews, from attendees, who called it a highlight of the conference
04 – Services
What CTC delivered.
- Audio Visual Management
- Entertainment
- Event Branding
- Event Decor
- Food & Beverage
- Onsite Management
- Vendor Management
- Venue Management
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06 – Start here
Tell us the date and the budget.
We will tell you what is possible.
Fire and Ice started with one conversation about the room, the budget, and what the last night had to feel like.