With Only 3 Months Left, We Stepped In to Save the Event
The 2024 film industry conference brought together film commissioners and entertainment professionals from around the globe. Hosted in Los Angeles, the event required strategic event management to deliver a seamless experience, all while navigating tight timelines and budget constraints.
Event Objective
With just three months left to finalize plans for their 3-day conference, the team realized they needed expert support to stay on track and within budget. CTC was brought in as a strategic consultant in May, with responsibilities expanding to include on-site management for the August event. Key objectives included:
- Efficient Stage Layout: Optimize space for impactful presentations and panel discussions.
- Smooth Speaker Coordination: Ensure transitions and schedules ran without interruptions.
- Streamlined Registration: Deliver a hassle-free check-in process for attendees.
- Budget Management: Meet event goals without exceeding financial constraints.
CTC stepped in to provide flexible, hands-on support to achieve these objectives under a compressed timeline.
The Results
What began as a consulting project grew into a broader partnership as the event neared. With the client’s team fully immersed onsite, CTC took charge of critical areas to ensure the conference’s success:
- 98% Attendance Growth: Attendance nearly doubled compared to the previous year, reflecting the event’s renewed appeal.
- Efficient Onsite Execution: Managed registration logistics, stage setup, and speaker transitions, ensuring a smooth experience for both attendees and presenters.
- Positive Attendee Feedback: High praise for event flow, organization, and professionalism.
- Budget-Smart Solutions: Delivered results while adhering to financial constraints, showcasing cost-effective problem-solving.
By combining strategic oversight with proactive, on-the-ground execution, CTC ensured the event’s goals were not only met but exceeded.
Services Provided by CTC
- Consulting
- Onsite Management
- Speaker Management
- Registration
- Vendor Management
- Stage Management
- Shipping & Receiving
- Décor
- Venue Management
- Food & Beverage
Facing tight timelines or budget constraints?
CTC’s strategic approach and hands-on expertise can save the day. Let’s plan your next event together!