Our Proven
Event Planning Process.
At Coast to Coast Conferences & Events, our structured process ensures a seamless and successful event experience. We handle every detail with precision and expertise, guiding you through each phase to achieve your vision. From the initial planning stages to post-event follow-up, we deliver a 360-degree client experience, ensuring you feel supported and confident every step of the way.
Our motto is – YOU DREAM IT. WE CREATE IT. ON TIME & IN BUDGET!
The Proposal
We begin with a comprehensive introductory call to fully understand your event goals, vision, and specific needs. This conversation sets the foundation for a proposal that’s perfectly tailored to your unique requirements.
What’s included in your proposal:
- Scope of work customized to your event needs
- Partnership terms to clarify roles and expectations
- Investment details for full transparency
- Contract agreements to solidify our collaboration
By aligning with your vision from the very beginning, we ensure a seamless planning process and set the stage for a successful event.
The Welcome Guide
After finalizing the contract, you’ll receive our Welcome Guide, designed to streamline the planning process and set clear expectations.
What’s included in your Welcome Guide:
- Our proprietary guideline to help define measurable event goals
- Communication protocols to keep everyone on the same page
- Preparation tips for a productive onboarding meeting
This guide establishes a strong foundation, ensuring we’re aligned and ready for a successful event.
OnBoarding Meeting
Your onboarding meeting kicks off the detailed planning process, where we align on goals, establish timelines, and map out the next steps.
What we cover in the onboarding meeting:
- Your event goals and objectives
- Key timelines and milestones
- A collaborative roadmap for success
This session ensures we’re fully aligned and ready to move forward with a seamless and efficient planning process.
Project Management
We utilize cutting-edge technology to manage every aspect of your event with precision and transparency.
What our project management tools provide:
- Tracking for detailed tasks and timelines to ensure nothing is overlooked
- Budget monitoring for financial clarity and control
- Communication management to streamline collaboration
- A proprietary Master Event Showbook, serving as a centralized guide for seamless execution
This innovative approach ensures effective event management and timely execution.
Onsite Event Guide
Before your event, we create a comprehensive digital guide, fully branded to match your event’s theme.
What’s included in the guide:
- All crucial onsite information for seamless execution
- A keyword search capability for immediate access to essential details
- Distribution to your team and our event staff for full preparation
With the guide in hand and our onsite event team by your side, we ensure a smooth, stress-free, and successful event experience.
Post Event Report
Did you know that having a Post Event Report can save you at least 25% in labor costs by eliminating the need to start from scratch? That’s why we provide every client with a detailed report designed to optimize future events.
What’s included in your Post Event Playbook:
- A review of measurable goals and objectives
- Event analytics, statistics, and historical data
- Debriefs and recommendations to streamline and enhance future planning
This essential resource builds on past successes, offering actionable insights to continuously improve and elevate your events.
READY TO EXPERIENCE OUR PROVEN EVENT PROCESS?
19% Attendance Increase YoY
